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This guide provides instructions and information about Stanford Web Services Jumpstart platform, based on Drupal 7.

We've released our new Stanford Sites on Drupal 8 (D8) platform — the new framework for Stanford Sites in 2020 and beyond. Check out our new User Guide to help you set up your website on the D8 platform. 

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People

You can use the Person Feature to present the faculty, staff, and students in your organization.

Stanford person feature includes

Field Group Fields and Description
Basic Info
  • Display Name: If left empty, this optional text field is populated from the First name and Last name fields.
  • First name: Required, used for sorting and populating the Display Name field.
  • Middle name: optional.
  • Last name: Required, used for sorting and populating the Display Name field.
  • Profile picture:  Upload a png, gif, jpg or jpeg file uploaded to the site.
  • Type/Affiliation: Identifies the role of the person.
Bio
  • Profile/Bio: Displays a biography or profile of the person. You can enter a summary to be displayed when a shorter amount of text is needed.
  • Title and Department: Displays a person’s title and department information, one per field.
  • Degrees/Education: Displays education information (e.g. B.A., Stanford University, 1972) one degree per line.
  • File: You can upload an optional file (e.g., CV).
Contact
  • Email: Primary email address
  • Phone: Primary phone number
  • Fax: Fax number
  • Office Hours: single line of text describing office hours
  • Office: descriptive text of the person’s office location
  • Mailing Address: Street, City, State Zip Code
  • Mail Code: inter-departmental mail code
  • Personal Info Links: links to webpages about this person.  May include StanfordWho, Facebook, etc.
Faculty Info
  • Faculty Status: The department position
  • Field of Interest: Department-specific areas of interest
Student Info
  • Student Type: type of student (e.g., Graduate Student, Masters, Undergraduate, Alumni)
  • Cohort: Year a graduate student starts the program
  • Field of Study: Department-specific areas of interest
  • Dissertation Title: Title of dissertation
  • Graduation Year: Year a graduate student finishes the program
Staff Info
  • Staff Type: type of staff (e.g., Department Administrator, Student Services)

Adding a person

To simplify the Person form the Person fields are divided into field groups. These field groups include: Basic InfoBioContactFaculty Info, and Student Info. By default the Basic Info group is open while all other groups are collapsed.  Not all field groups are relevant for all people; you only need to enter the relevant information. Just click on a field group to expose the fields for editing and click again to close the field group.

To access the form from the Site Actions menu, select Add Person

Basic Info

  1. For the Display name, enter the person’s name as that person wishes for it to appear.
  2. Enter the name fields as appropriate
  3. To upload an image:
    1. Click on Choose File. This will open a window to navigate your local file system
    2. Find the image to upload and select Open
    3. Click on Upload to add the file to the website file system
  4. Select one or more Affiliation types to describe the role of the person

Bio

  1. Click on the Bio text to open the Bio tab.
  2. In the Profile/Bio text area, enter biographical information about the person.
  3. If an abbreviated version of the bio is needed, click on Edit Summary and enter the abbreviated version in the text area.
  4. Enter the person’s Title and Department:
    1. To enter more than one title and department, click Add another item. The first item should be the item most relevant to the website.  
    2. To adjust the order, click + and drag the entry to the appropriate spot.
  5. Enter the person’s Degrees / Education information:
    1. To enter more than one degree, click Add another item. The first item should be the item most relevant to the website.  
    2. To adjust the order, click + and drag the item to the appropriate spot.
  6. Upload an optional file.

Contact

  1. Click on the Contact text to open the Contact tab.
  2. Enter the EmailPhone, and Fax fields as appropriate.
  3. Enter all the Offices Hours on the single line.
  4. Under Office enter a description of the office location.
  5. Use the WYSIWYG editor to enter the Mailing Address as you wish it to appear.
  6. Enter the 4-digit Mail Code for inter-departmental mail.
  7. For each Personal Info Link, enter both a descriptive Title and a URL.
    1. To enter another link, click Add another item. The first item should be the item most relevant to the website.
    2. To adjust the order, click on + and drag the item to the appropriate spot.

Faculty Info

  1. Click on the Faculty Info text to open the Faculty Info tab.
  2. For Faculty Status select the person’s current position.
  3. For Field of Interest, select all categories that apply.  To edit the fields of interest, see Manage Taxonomies.

Student Info

  1. Click on the Student Info text to open the Student Info tab.
  2. Select the Student Type.
  3. Enter optional Cohort year, Field of StudyDissertation Title and Graduation Year.

Scroll to the bottom of the form and click Save.

Finding a person

  1. From the Site Actions menu, select Manage Content
  2. In the Manage Content by Type menu, select Manage People
  3. From this page, you can find all the people on the site.  You can sort many of the columns by clicking on the header title, or search using the filters

Updating a person

  1. From the Manage People page, click edit for the person you want to change.
  2. Update/enter values as described in the section under Adding a Person.

Updating multiple people (Bulk Operations)

  1. From the Manage People page, click the checkboxes to select all the people you want to update.
  2. Click the Choose an operation arrow to choose an operation (e.g., DeleteModifyPublishUnpublish).
  3. Update the person fields and confirm the changes.

Deleting a person

You can either unpublish a person to keep it on the site just not viewable or you can completely delete the person. If you delete a person, it removes the data from the database. It is not reversible.

Unpublishing a person

  1. From the Manage People page, click edit for the person you want to unpublish.
  2. Scroll to the horizontal tabs at the end of the form.
  3. Select Publishing Options.
  4. Uncheck the Published status.
  5. Scroll to the bottom of the form and click Save.

Deleting a person

  1. From the Manage People page, click delete for the person you want to delete.

Or

  1. Click edit for the person you want to delete
  2. Scroll to the bottom of the form and click Delete.
Note: You can use the Person content type to represent people in your organization. On a website a person can be a user and visa versa. The person content type differs from a user in that a user can log in and edit the content on the website. The person is used to maintain and display information on the website.

Adding another people page

Need to list people by a subset or another category?

Learn how to make custom people pages